Export the BallotTrax Master Voter File

To run: ELECTIONS > Election Utilities > BallotTrax > Master Voter File

The BallotTrax Master Voter file is the master voter list that provides BallotTrax with a list of all registered voters in your county.

Note: The following procedure explains how to export this data manually. The same data can be exported and uploaded automatically to BallotTrax. See Set Up the BallotTrax FTP Connection for more information.

To export the Master Voter file:

  1. If needed, change the election focus to the applicable Active election.
  2. Go to ELECTIONS > Election Utilities > BallotTrax > Master Voter File.
  3. Master Voter File is selected by default. Simply click Export to initiate the query.

  4. Leave the default file location (either C:\Documents or your last selected location) and/or default file name (BTVoterYYYY-MM-DD{time}) or select a different location and/or name, and then save the file in CSV format.

    5. The export file contains the following column headings with relevant data for each, if found:

    Voter ID Voter's voter ID.
    First Name Voter's first name.
    Last Name Voter's last name.
    Middle Name Voter's middle name.
    Birth Date Voter's birth date.
    Zip Code Voter's residential address zip code.
    County of Residence Voter's county of residence.
    Private Home Phone Voter's home phone number that was provided on the return ballot envelope, and then entered on the Return Ballots dialog.
    Private Mobile Phone Voter's mobile phone number that was provided on the return ballot envelope, and then entered on the Return Ballots dialog.
    Area Code Voter's phone number area code.
    Phone Number Voter's phone number.
    Email Address Voter's Vote-By-Mail email address.
    Public Email Address Voter's public email address.
    Note: The BallotTrax export creates a file with the column headings listed above, regardless if there are any results from the export.